At the time of hire, staff members and Commissioners will be given an access card to the Commission office as well as an access card for EPS headquarters. These cards permit access to these facilities to allow for Commission-related work.
Building access cards must not be loaned to anyone for any reason, including family, friends, or associates.
- Commission office access card: Lost, missing, or stolen Commission office access cards must be reported immediately. During office business hours, the Commission’s Administrative Assistant must be notified. If outside business hours, Morguard Security must be notified. A memo/email must be sent to the Chair/Executive Director outlining the circumstances.
- EPS building access card: As per Edmonton Police Service Procedure (EF2-2PR), lost, missing, or stolen cards must be reported to Edmonton Police Service IT Help Desk immediately. In the case of stolen cards, the member must file a police report and provide the occurrence number to Security Management Branch prior to issuance of a new card.
- Returning of issued cards: Commission office access cards and EPS facility access cards are to be returned to the Executive Director when a Commissioner or staff member ceases employment, retires, or otherwise leaves the Commission.
October 27, 2016